How to Create a Virginia S Corp: A Handy Guide

Are you an entrepreneur looking to start your own business in Virginia? Have you considered forming a virginia s corporation? If so, you’ve come to the right place.

We’ve put together this handy guide to help you navigate through the process of creating a Virginia S Corp.

Creating a Virginia S Corp can be an excellent way to protect your personal assets while enjoying tax benefits and flexibility in management. However, it’s important to understand the steps involved and ensure that you follow all legal requirements.

In this guide, we’ll take you through each step of the process from choosing a name for your corporation to maintaining it once it’s up and running.

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So let’s dive in!

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Choose a Name for Your Corporation

You’ll need to brainstorm and come up with a unique name that reflects the values and mission of your business, so get those creative juices flowing! Brainstorming name ideas can be challenging, but it’s essential to choose a name that captures the essence of your brand.

Start by making a list of words or phrases that represent what your company stands for. Think about your target audience and what they would relate to. Once you have a few ideas, check if they’re available as domain names and social media handles. Checking name availability is crucial before finalizing your decision.

You want to make sure no one else is using the same name or something too similar that could cause confusion among customers. This step involves conducting a thorough search on various databases, including state and federal trademark registrations, business directories, and even Google. If you find any conflicts or potential issues with your chosen name, go back to brainstorming until you land on one that’s available.

Now that you’ve chosen an available name for your corporation, let’s move on to filing articles of incorporation. This legal process will formally create your S corporation in Virginia and provide important information about its structure and management.

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File Articles of Incorporation

Once the necessary paperwork’s completed, filing the Articles of Incorporation marks a critical step in establishing your new business. This document contains important details about your corporation, such as its name, purpose, and location. It also establishes the number of shares that’ll be issued and outlines how the company will be managed.

Before filing, it’s important to check the availability of your chosen name with the Virginia State Corporation Commission (SCC). If your desired name’s already taken or too similar to an existing one, you’ll need to choose another.

Additionally, make sure you have enough funds to cover any required filing fees, which may vary depending on factors like your corporation’s size and type.

Once you’ve checked for name availability and gathered sufficient funds for filing fees, it’s time to submit your Articles of Incorporation. After this process has been completed successfully, you can move on to electing S Corporation status, which provides tax benefits for small businesses.

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Elect S Corporation Status

Now that we’ve filed our Articles of Incorporation, the next step is to elect S Corporation status. This involves understanding the advantages of being an S Corp, meeting the eligibility requirements set by the IRS, and filing Form 2553.

As a team, we need to carefully assess if electing S Corporation status is beneficial for our business. We should ensure that we meet all necessary requirements before submitting Form 2553.

Understand the Advantages

If you’re considering forming a Virginia S Corp, it’s essential to understand the advantages. One major benefit of choosing S Corporation status is the potential tax savings. Unlike traditional C Corporations, S Corps aren’t subject to federal income tax. Instead, profits and losses flow through to shareholders’ personal tax returns, where they’re taxed at individual rates. This can result in significant savings for small business owners.

Another advantage of forming an S Corp is legal protection. As a separate legal entity from its owners, an S Corp can shield shareholders’ personal assets from business liabilities and lawsuits. This means that if the company is sued or faces financial difficulties, creditors cannot go after shareholders’ personal assets such as their homes or savings accounts.

Understanding these benefits can help you make an informed decision about whether forming a Virginia S Corp makes sense for your business needs. To continue with this process, it’s important to meet the eligibility requirements for S Corporation status.

Meet the Eligibility Requirements

Meeting the eligibility requirements is crucial for obtaining S Corporation status and taking advantage of its benefits. To qualify for an S Corporation, a business must meet specific eligibility criteria set by the Internal Revenue Service (IRS). Here are four key factors to consider when determining if your business meets these requirements:

  • The business must be a domestic corporation.
  • There can only be up to 100 shareholders.
  • All shareholders must be U.S. citizens or residents.
  • The company’s stock cannot be publicly traded.

Additionally, legal documentation may also be required to prove that the business meets these criteria, such as articles of incorporation and shareholder agreements.

It’s important to carefully review all eligibility requirements before proceeding with filing for S Corporation status. With a clear understanding of the eligibility criteria and necessary legal documentation in place, the next step is to file Form 2553 with the IRS. This form will officially elect S Corporation status and allow your business to take advantage of its many benefits.

File Form 2553

Filing Form 2553 is the next crucial step in obtaining S Corporation status and unlocking its many benefits. This form allows your business to be taxed as a pass-through entity, which means that business profits are not subject to corporate tax rates but flow directly through to individual shareholders.

It’s important to note that only certain types of corporations may file for S Corporation status, and they must meet specific eligibility requirements outlined by the IRS. Understanding the benefits and eligibility requirements of Form 2553 is essential before proceeding with filing.

Some of the advantages include reduced tax liability, increased credibility with customers and suppliers, limited personal liability protection, and access to various tax deductions. However, it’s important to carefully review all eligibility criteria before submitting your application.

Once you have filed Form 2553 and received approval from the IRS, it’s time to take the necessary steps to obtain licenses and permits required for operating your business in Virginia.

Obtain Licenses and Permits

Before we can start operating our Virginia S corporation, we need to research the licenses and permits required for our business. We’ll apply for the necessary permits and renew our licenses annually to ensure compliance with state regulations.

As a responsible business owner, we understand the importance of obtaining these licenses and permits to operate legally and protect our business interests.

Research the Required Licenses

To get your Virginia S corp up and running, you’ll want to start by looking into the license requirements for your business. It’s important to note that not all businesses require a license in Virginia, so it’s crucial to research which ones are applicable to your specific industry. Here’s what you can do:

  • Start by visiting the Virginia Business One Stop website and using their License Search tool.
  • Contact the Department of Professional and Occupational Regulation (DPOR) if your industry requires a professional license.
  • Check with local government agencies for any additional licenses or permits required at the city or county level.
  • Review any federal licenses or permits needed for your particular business.

Once you have determined which licenses are necessary, it’s time to move on to the application process. This may involve submitting various forms and paying fees, so be sure to carefully read through all instructions provided by each licensing agency.

With these steps completed, you’ll be well on your way towards obtaining all necessary licenses and permits for your Virginia S corp before moving on to apply for the necessary permits.

Apply for the Necessary Permits

After conducting thorough research on the required licenses, it’s time to move onto the next step of creating a Virginia S Corp: applying for the necessary permits. This is an important part of the process as without proper permits, your business may not be able to operate legally in Virginia. Permit requirements vary depending on the industry and location of your business, so it’s crucial to do your due diligence and ensure you have all the necessary permits before starting operations.

The permit application process can be overwhelming, but there are resources available to help guide you through it. The Virginia Department of Small Business and Supplier Diversity (SBSD) is a great place to start as they provide information on common permit requirements for various industries. Additionally, some localities may require additional permits or licenses specific to their area. To emphasize this point, here is a table outlining common permit requirements for different types of businesses:

Type of Business Common Permit Requirements
Food Service Health Department Permits
Construction Building Permits
Retail Sales Tax Certificate

Once you have obtained all necessary permits, remember that renewing them annually is just as important as obtaining them initially. Failure to renew permits could result in fines or legal consequences for your business. With that being said, let’s dive into how to renew your licenses annually.

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Renew Your Licenses Annually

Don’t risk losing your business or facing legal consequences – make sure you renew your necessary permits annually. As a Virginia S corporation owner, it’s essential to know that compliance requirements change from time to time, and missing out on annual renewal could cost you more than just money.

Failing to keep up with the renewal of licenses and permits may result in fines, penalties, and even suspension of business operations. Therefore, it’s crucial to stay updated with all the compliance regulations and ensure timely renewal of licenses annually.

In Virginia, certain industries require specific permits and licenses for operation. For example, food establishments need health department permits, and contractors require a state contractor’s license. The validity period for each permit varies depending on the industry and regulatory body. However, most of them need annual renewals.

Ensure that you create an alert system or calendar reminder for each permit’s expiration date so that you can initiate the renewal process well before the deadline.

In conclusion, staying up-to-date with annual renewal requirements will help maintain your Virginia S corporation’s good standing while avoiding hefty fines and penalties from non-compliance issues.

Now that you’ve renewed your necessary permits, let’s move on to maintaining your Virginia S corporation in good standing.

Maintain Your Virginia S Corporation

You’ll need to keep up with regular meetings and record-keeping to maintain your Virginia S Corporation, so set reminders for yourself and stay organized.

As an S Corporation, you have certain tax obligations that must be met each year. One such obligation is filing Form 1120S with the IRS annually, which reports the company’s income, deductions, and profits.

Financial management is another crucial aspect of maintaining your Virginia S Corporation. You should keep accurate financial records of all transactions made by the business, including invoices, receipts, and bank statements. This will help ensure that you have a clear picture of your company’s financial health at all times.

In addition to these tasks, it’s important to hold regular meetings with shareholders and directors to discuss the company’s progress and make any necessary decisions. These meetings should be documented in writing and kept for future reference.

By staying on top of these maintenance tasks, you can ensure that your Virginia S Corporation remains in good standing with the state and federal government while also maximizing its potential for growth and success.


In conclusion, creating a Virginia S Corporation may seem like a daunting task, but with the right guidance and resources, it can be accomplished smoothly.

Remember to choose a unique name for your corporation and file your Articles of Incorporation with the state. Additionally, electing S Corporation status can provide tax benefits for your business.

Obtaining licenses and permits is also crucial in ensuring that you’re operating legally and avoiding any penalties or fines.

Finally, maintaining your Virginia S Corporation requires regular meetings and record-keeping to stay compliant with state regulations. By following these steps and seeking advice from professionals when needed, you can create a successful Virginia S Corporation for your business venture.

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